Are you tired of losing valuable working time to IT problems?
Do you feel like your current software or security plan just isn’t as effective as you’d like it to be?
The truth is that, sometimes, the fault lies with you.
But what are you doing wrong?
In this post, we’ll tell you five of the most important IT tips and tricks that your technical consultant wishes you knew.
Then, we’ll tell you where you can find the top IT professionals to help you to make them a part of your overall communications and security strategy.
1. Always Update your Software
The golden rule of good IT maintenance?
Always run updates as soon as you can.
We know — updates are annoying, they take up lots of time, and sometimes you wonder if they’re really even necessary at all.
The truth is that most updates focus not only on improving your operating system, but mainly on protecting you from security threats you’re likely not even aware of.
The good news?
Your technical consultant may be able to automatically install your updates for you, so that you never have to waste your time waiting for them to install during working hours.
2. Implement Email Regulations at Work
Using phishing email scams is one of the most common methods that hackers use to get into your personal information.
Your IT team would love for you to remember that, in order to avoid becoming a victim of one of these hacks, it’s crucial to only open mail from verified, familiar senders.
In fact, if you can avoid checking your private email at all while on the office computer, all the better.
Another way to cut down on your risk of getting hacked?
Always ask your technical consultant to help you to encrypt your data.
In addition to instructing your employees to avoid accessing their personal email while at work, also talk to them about their use of WiFi networks.
If they need to take work laptops out of the office, tell them to avoid using public WiFi networks at all costs. It’s incredibly easy for hackers to use public WiFi to steal client information, company data, and even passwords.
3. Be Smart with Passwords
Data breaches now cause an average of $4 million worth of damage in a single year.
One thing that your technical consultant seriously wishes they could tell you?
When you create passwords, you need to make sure that they’re not easy for hackers (or even disgruntled employees) to guess.
Start by making sure that the passwords you’re choosing aren’t on this list of the most common passwords. Then, make sure that you’re not choosing passwords that are based on publicly available information about yourself, like the city where you live or your date of birth.
In general, a good password will be about 20 characters in length. It will also contain capital and lower case letters, numbers, and special characters. Avoid repeating numbers.
If at all possible, a random string of numbers and letters is always a smart move. We also suggest that you update your password at least once every two weeks.
Above all, avoid using the same password for multiple accounts. That’s just inviting hackers to take advantage of your data.
And speaking of data…
4. Make Data Backup a Priority
We know that you constantly save your work (you do, right?) But sometimes, things like a sudden loss of power or a random system failure can result in your computer systems shutting off without any warning.
When this happens, you’ll wish that you had implemented a better backup system.
When you’re in the market for a quality technical consultant, look for a company that runs daily, weekly, and even hourly backups of your data.
This way, even if your website does go offline for a few hours, you won’t have to worry about losing your work.
5. Don’t try to DIY
The main thing that your technical consultant wants you to know?
When you’re facing a serious problem — especially if you’ve been the victim of a data breach or ransomware attack — don’t try to deal with it on your own.
Not only do you risk spreading the attack throughout your system, you could potentially cause an even larger loss of data.
Of course, we know that, when it comes to getting your website and your business back up and running, you don’t have time to wait around.
That’s why it’s especially important to look for IT professionals that guarantee a high uptime and work to get your site back online as soon as possible after a problem.
You’ll also need to look for a company that’s available to assist you 24/7, because we all know that cybercriminals, power outages, and other issues that compromise your security and functionality don’t keep a 9:00-5:00 schedule.
Looking for a Professional Technical Consultant?
We hope that this post has helped you to understand a few of the most important security and functionality tricks of the trade that your technical consultant wishes you took more seriously.
Remember, always choose complex passwords, back up your data, and run updates as soon as possible.
Above all, if and when you do confront an issue, don’t try to fix it on your own. Often, this only leads to more harm than good.
Instead, get in touch with a member of our team.
In addition to helping you with security, managed IT solutions, and much more, we can also help with unified communication and IT structure.
Spend some time on our website to learn more about how we can make your office a safer and more effective place for all.